Is your human resources & payroll system a couch potato?*

Article image - Is your human resources & payroll system a couch potato?*

I am sports fan. I enjoy playing and watching all sorts of sports; cricket, all codes of football. Although I have been an active participant in various sports, I am at the point in my life where I am more of a couch potato than an active participant and I tend to eat more than my fair share of junk food while doing so.

So how is this related to your Payroll and Human Resources Information System? In order to get the best performance out of your Payroll and HRIS you need to ensure you plan what it “eats” and ensure that you are feeding it good data, rather than unplanned meals of fast food or junk food.

Your HRIS contains a wealth of information that can be used by your organisation to help you make good business decisions based on the people you have in your organisation and their skills and abilities etc. Over time we become lazy in how we capture the data, or it is easier not to capture some data. We can forget or don’t understand why it is important – we feed our HRIS junk food.

So how do you go about restoring the health of your HRIS?
1. Know what you want
It seems an obvious point but it is surprising how often people capture information or generate reports without really knowing the reason why. This can lead to people becoming lazy or apathetic in how they capture information.

Review what you have
Once you know what you want, review what you have. Make sure you are capturing the right information and that you have appropriate validation rules for the information you are capturing in order to maintain data integrity.

2. Make any adjustments necessary
This could mean adjusting what information you capture and report or adjusting rules about how you capture the information. It may also require you to review and update old data to ensure you have the required level of data integrity.

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*Copy supplied by Frontier Software