Improving the business paper process*

It seems that everyone is being asked to do more with less these days, so it’s important to find that extra edge. Infocouncil is a technology advantage being offered to councils. It is a contemporary, stable and economical package for managing Local Government business papers. Here’s a snapshot of how it works.

The software comprises four modules: Reports, Business Papers, Publishing and Action Sheets. A series of secure, configurable Microsoft Word templates is used for report creation. Once a report is finished it is available for electronic approval by a manager.

Producing an agenda for a meeting is simply a matter of ensuring that all the required reports have been submitted and then pressing the ‘go’ button. Minutes are created using our Minutes Toolbar. This is a sophisticated computer aid for capturing minutes quickly and accurately.

Agendas and minutes can be published to the web instantaneously and automatically, with a menu panel created automatically for each unique document.

Using the details of resolutions made in meetings, Infocouncil builds up a series of email notices relating to actions required, and provides editing and tracking functions for administrators.

So how can you benefit from Infocouncil?

In two ways: firstly you can provide a faster and more informative service to the general public, staff and Councillors by making business papers available electronically; and secondly you can remove the drudgery and expense of managing business papers manually.

For more information contact Infosphere on 1300 558 551 or email theteam@infosphere.com.au

*Copy supplied by Infosphere